Since we attach great importance to safety at Beeple, we made another improvement on the passwords for you! You can now require your collaborators and/or admins to change their password after a fixed number of months. They can not enter the same password again. This setting can be found underneath “Access and security”. If the collaborators want to change their password on their own initiative, the old password is also requested. Of course, this does not apply when they click on “Password forgotten?”.
More extensive work schedule
Last month, we already introduced you to the new work schedule. We still added some extra’s during the last couple of weeks. You can now add for example different kinds of data to the header and footer of your work schedule template. Sometimes, one team consists of multiple shifts and the info on those different shifts can now also be included in the work schedule.
Recruit on project / subproject level II
Another extension from a feature of the previous release! The recruitment on project or subproject level (you can call it global (sub)projects if you like) can now easily be turned on or off at the top of the (sub)project page. Click on the logo (see below) to go to the global (sub)project. You can decide to leave the number of collaborators open or to recruit a fixed number of collaborators; in that case, the vacancy disappears once that number of collaborators has been found. Candidacies can be used multiple times within a global (sub)project. Here you have two options: you accept the candidacy in a global project and you assign it to different teams afterwards, or you already assign it to one team and you continue to use the candidacy for other teams. An exclamation mark indicates that the team is full or that the collaborator is already enrolled on that team.
Before this release, you could only generate contracts for volunteers with Beeple, but from now on you can also do this for permanent collaborators! Therefore, we added an extra menu on the collaborator’s page underneath “Actions”. In this menu, you enter a begin and end date per contract; these periods can not overlap. If you do not enter an end date, the contract is valid for an unlimited period. This period can still be adapted until the collaborator has accepted the contract. Once the contract has been created, it is sent to the collaborator via email. Your customer success manager can add this email template for you if necessary. If the collaborator does not accept the contract or even rejects it, he/she can not be enrolled for that period and vacancies in that period will not appear on his/her public portal. Important detail: to be able to use this function, you need to activate a new right in the “Access and security” settings!
Upload piece of evidence via app
We also added a cool function to the mobile app this month! As an admin, you can impose an obligatory number of pieces of evidence in the settings of the worked hours registration. When the collaborator wants to transmit his/her hours via the app, he/she will be requested to upload that number of pieces of evidence. He/she has two options then: to take a picture right away or to upload a photo from the library of his/her device. In case the number of uploaded pieces of evidence does not match the obligatory number of pieces of evidence, the collaborator receives a notification.
Subprojects, the optional step between projects and teams, have also got an update! You can now link subprojects to a certain period, which was already a possibility for projects. Ideal to use for events that last for example multiple days and that also require some days of construction and deconstruction.
Clustering of addresses
When the module “Geolocation” is activated, all of your different addresses are collected on a map underneath the button “”. We now have improved that map, by clustering the addresses that are close to each other. When you zoom out, you only see one indication with a number in it. This results in a clearer overview from which you can derive very quickly where the addresses are situated.